Constitution
1. TITLE
The club shall be known as the GUERNSEY RADIO CONTROL CAR CLUB
2. OBJECTS
To promote the racing of radio-controlled model cars
3. MEMBERSHIP
(a) Full individual member-Adult
(b) Full individual member-Junior (16yrs or under)
(c) Fellows – Persons who in the opinion of two-thirds majority of an AGM of the club have performed outstanding service to the club. Fellowship of the club carries automatic membership for life and may only be rescinded by two-thirds majority vote at an AGM of the club. Fellows are elected at the AGM of the club on the recommendation of the Executive Committee. Not more than two fellows may be elected in one year.
(d) Non-Racing Member
4. SUBSCRIPTIONS
The subscription period shall be one year. Membership shall be reviewed and fixed annually at the AGM. Any member who has not paid his/her subscription within ONE month of the renewal date shall be assumed to have terminated his/her membership and his/her racing number may be reallocated.
5. RESIGNATION
Any member wishing to withdraw from the club must notify the secretary in writing.
6. CESSATION OF MEMBERSHIP
Any member failing to renew his/her membership as required or any member notifying his/her resignation shall forfeit all rights to claim on the club, its property or its funds.
7. OFFICIALS
To qualify for election to any Club Committee position, the member so selected must be a fully paid up member of the Club. The following Officers shall be elected annually at the AGM. The nominee must be a fully paid member of the Club.
President
Secretary
Treasurer
Off-Road Driver's Representative
Touring Car Driver's Representative
Plus other such Officers as may be deemed necessary. I.e. Pro-10 Driver's Rep, 12 th Scale Driver's Rep.
These Officers shall comprise the Club Executive Committee.
A quorum of the Executive Committee shall consist of at least 60% of Executive Officers. All Officers elected by the AGM shall be ex-officio members of all Club committees and sub-committees appointed within the Club. All ex-officio members of all committees and sub-committees shall be entitled to vote.
8. POWERS OF THE COMMITTEE
The Executive Committee shall manage all concerns of the Club upholding the Clubs Constitution, and shall have powers to settle all points of interpretation of Club rules, providing such powers shall not overrule a resolution of the AGM.
The Executive Committee shall have powers to establish sub-committees to manage special interests or events and co-opt members onto such committees. Any committee may, from time to time, fill any vacancy in its number, which may arise for the remaining period of office – subject to Club approval.
In case the conduct of any member, in or out of Club events, shall in the opinion of the Executive Committee be injurious to the character or interest of the Club, the Executive Committee shall request such member to attend before them to justify his/her conduct. The committee after hearing such member, or in the event of such member neglecting to attend before them, shall have the power to expel such member or call upon them to resign he/she and there upon cease to be a member of the Club. In every case of expulsion or required resignation of a member the decision shall be final, and the excluded member shall have no remedy against the Club or committee, or any right of appeal. A minimum two-thirds majority of all members of the Executive Committee shall be necessary to order an expulsion.
9. VOTING
Proposals for change to the Club Constitution shall require a two-thirds majority at an AGM. (Postal voting accepted).
10. FINANCE
All matters relating to the spending of the Club funds shall be referred through the Treasurer to the Executive Committee. The Treasurer shall make a financial statement to the AGM offering all relevant documents for inspection at the meeting.
11. FINANCIAL YEAR
01 October to 30 September
12. ANNUAL GENERAL MEETING
The AGM shall be held as soon after the end of the financial year as practical and in any event not later than the month of January. The following business shall be transacted at the AGM:
(1) Reports on the general working of the Club and its sections.
(2) Representation of club accounts.
(3) Election of Officers
(4) Review and agree the annual membership fee.
(5) Discuss any other business of which due notice has been given.
(6) Arrange a provisional date for the next AGM, which shall in any event be held within 30 days of the provisional date.
13. EXTRAORDINARY GENERAL MEETING
An EGM may be called at any time if the Executive Committee so decide. The secretary shall also call a meeting on receiving written request to that effect, signed by no less than 20% of membership. Such a general meeting shall take place within 28 days of the written request being received and all members shall receive 14 days notice of the meeting, but without the necessity for detailing any further particulars.
A resolution of an EGM shall not be valid unless 25% of the membership is present and not unless the resolution is passed by at least 75% of the meeting.
14. MINUTES OF MEETINGS
Minutes of an AGM or EGM shall be available on request.
Copies of all minutes shall be kept indefinitely by the appropriate officer.
15. DEFICIENCY OF FUNDS
In the event of insolvency, the deficit shall be made good by an equal payment from each member or in such manner as an AGM or EGM shall decide.
16. OBLIGATION OF MEMBERS
To uphold the Constitution and rules of the Club and keep Officials up to date of any changes in their circumstances including:
Address
Telephone No.
Crystals used
Class of racing to be participated in
All changes must notified in writing to the secretary.
17. CONSTITUTION RULES
A copy of the constitution shall be forwarded to each member on joining. These rules so presented shall be binding on every member. No member shall be absolved from the effect of these rules on allegation of not having received them.
18. INTERPRETATION OF RULES
The Executive Committee shall be the sole authority for the interpretation of these rules and the decision of the committee upon any question of interpretation, or on any other matter affecting the Club not provided for by these rules, shall be final and binding on the members
19. ALTERATION OF CONSTITUTION
The constitution defines the rules for the government of the Club. All alterations or additions may only be adopted by resolution at an AGM or EGM convened according to the constitution. Such resolution must receive 75% majority vote.
20. DISSOLUTION OF ASSOCIATION
If at any general meeting a resolution for the dissolution of the Club is passed by a 75% majority of the membership present, and such a resolution be confirmed at an EGM, held not less than one month after at which not less than half the members are present, by a majority of not less than 75% of the members the committee shall thereupon or at such date as shall be specified in the resolution, proceed to dissolve the Club. The committee shall proceed to realise the property of the Club, and after discharging all liabilities, shall divide the same amongst all members according to the propositions decided at the EGM. Upon the completion of such division the Club shall be dissolved.
21. AWARDS AND PRIZES AT CLUB EVENTS
The Executive Committee shall decide on the value and quantity of trophies or awards given at any club event.
22. LIABILITIES OF THE CLUB AND ITS OFFICIALS
The committee must always undertake to insure all club members with member-to-member 3 rd party liability cover for both personal injury and property damage (excluding damage to models, radio gear and ancillary equipment)
Upon joining the Club members are acknowledging that they have waived all rights to hold the Club, Club officials or Club members liable, in any way whatsoever, for injury caused to person or property howsoever caused during any Club event – other than for claims covered by the Club insurance.